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Detailed break down of what the site can do :


1. View, record, store or edit all data on an employees file, including, personal data, a staff photo, documents, leave taken, absent days, poor timekeeping incidents, warnings issued, etc...

2. Import employee personal information from a payroll program
.

3. Capture and store all documents on the employees staff file, (eg; sick notes, contracts, leave forms, warnings, performance appraisals etc...) including an ability for the administrator to protect the documents which disables the view function except for the administrator. 


4. Add (view and print), Company specific, documents to the employers “zone”, (no one else has
access to these documents)

5. Access (view and print) generic documents provided by S A Labour Services,

6. Access (View and print) relevant legislation.

7. Generate a warning.

8. Instantly Record the warning details on the employees file :
  1. Print the warning for the employee to sign,
  2. Scan and load the signed warning onto the employees file, 

  3. SMS the warning details to the employee,
  4. Email the warning to the employee,
  5. Automatically recording the sms/email on the employees file, 

  6. View all warnings generated 

9. Generate a notice to attend a hearing,
  1. Record the notice on the employees file,
  2. Print the notice for the employee to sign,

  3. Scan and load the signed notice on the employees file,
  4. SMS the notice details to the employee,

  5. Email the notice of hearing to the employee,
  6. Automatically Record the sms/email on the employees file,
  7. View all disciplinary notices generated,

10. Conduct a disciplinary hearing,
  1. Instantly record the hearing details on the employees file, 

  2. Print the hearing record for the employee to sign, 

  3. Scan and load the signed document onto the employees file,
  4. SMS the details to the employee,
  5. Email the entire hearing record to the employee,
  6. Automatically recording the sms/email on the employees file, 

  7. View all disciplinary hearings conducted, 


 11. Conduct a disciplinary appeal hearing,
  1. Instantly record the appeal hearing details on the employees file, 

  2. Print the appeal hearing record for the employee to sign, 

  3. Scan and load the signed document onto the employees file,
  4. SMS the details to the employee,
  5. Email the entire hearing record to the employee,
  6. Automatically recording the sms/email on the employees file, 

  7. View all appeal hearings conducted, 


 12. Conduct a grievance hearing, 

  1. Instantly record the grievance hearing details on the employees file, 

  2. Print the grievance hearing record for the employee to sign,
  3. Scan and load the signed document onto the employees file,
  4. SMS the details to the employee,
  5. Email the entire hearing record to the employee,
  6. Automatically recording the sms/email on the employees file, 

  7. View all grievance hearings conducted, 

13. Generate a leave form (including annual, sick, family responsibility, maternity, absent) 

  1. Record the leave details on the employees file, 

  2. Print the leave form for the employee to sign, 

  3. Scan and load the signed leave form on the employees file, 

  4. SMS/ email the leave details to the employee, including a return to work date 

  5. Record the sms/email on the employees file, 

  6. View all leave forms generated, 

14. Generate a poor timekeeping record 

  1. Record the incident details on the employees file,
  2. Print the record for the employee to sign, 

  3. Scan and load the signed record on the employees file,
  4. SMS/ email the details to the employee, 

  5. Record the sms/email on the employees file, 

15. Generate a uniform/ equipment record on the employees file that includes the value of the uniform / equipment
  1. Record the uniform details on the employees file,
  2. Print the record for the employee to sign,
  3. Scan and load the signed record on the employees file,
  4. SMS/ email the details to the employee,
  5. Conduct a Performance Assessment for an employee
  6. Record the performance assessment details on the employees file,
  7. Print the record for the employee to sign, 

  8. Scan and load the signed record on the employees file,
  9. SMS/email the details to the employee,
16. Generate a file note to record a discussion of importance held with an employee
  1. Record the note details on the employees file,
  2. Print the record for the employee to sign, 

  3. Scan and load the signed record on the employees file,
  4. SMS/ email the details to the employee,
17. Generate an absenteeism record to keep track of how often an employee is absent
  1. Record the absenteeism details on the employees file,
  2. Print the record for the employee to sign, 

  3. Scan and load the signed record on the employees file,
  4. SMS/ email the details to the employee,
18. Generate a poor timekeeping record to keep track of how often an employee is late
  1. Record the poor timekeeping details on the employees file,
  2. Print the record for the employee to sign, 

  3. Scan and load the signed record on the employees file,
  4. SMS/ email the details to the employee,
19. Generate a training record to record what training the employee has attended
  1. Record the training details on the employees file,
  2. Print the record for the employee to sign, 

  3. Scan and load the signed record on the employees file,
  4. SMS/ email the details to the employee,
20. Terminate an employees service – removes off active employee data base and places on inactive data base with record still intact,

21. Conduct a reference check – a facility to verify accuracy of an employees C.V. against the
records on the system,

22. 27 x Frequently asked questions on Labour related queries